Timber Creek Regiment
Monthly Band Parent Meeting
Tuesday, October 13, 2009 @ 7:00 p.m.
Meeting Minutes
click here for the minutes in .pdf format
click here for minutes to previous meetings

Mr. Rhett Cox addressed the parents:

Marching Arts Festival:

·         Many thanks to all the parents on behalf of him and Mr. Hoey

·         Overwhelmingly positive feedback

·         98% positive comments on e-mails

·         Only a few issues that are easily fixed next year

·         Many thanks to Julie, Marilyn, and George

·         Good preplanning on Marilyn’s part, everything went smoothly

·         Net profit was similar to last year’s even though we had less bands

·         Our band parent organization reputation is held in high regard

·         UCF director Ron Ellis- “tell the parents how much we appreciated the reception and the food” - The UCF kids hadn’t eaten all day and they were thankful for hot dogs and chips

Next year’s MAF date already set for Oct 16th:

·         Knowing this early gives us a whole year to plan

·         We hope to get good judges

·         The later date will help get more bands since 2 more weeks of preparation

·         The Friday before is a day off from school

·         The Thursday before is an away game, so the field will not be ruined

Thursday night: Home game vs. Winter Springs

Recruitment of 8th graders:

·         Last Friday the Regiment went to Avalon MS for recruitment

·         Need to go to Discovery MS this Thursday, but facilities not big enough for the whole Regiment. So only Wind Ensemble, battery, and rifle line. The small group should return by 5-5:15 PM

·         Eighth graders given t-shirts to welcome them into Regiment next year which they are to wear to MS night the following Friday. Shirts are similar to Within shirts, but they have ’14 on the back since that is their graduating class

·         We took a hit this year with East River opening. Regiment down by 10%

Friday: rehearsal from 9 AM-4 PM

Next Friday Oct 23rd is Middle School Night

Oct 24th University Invitational:

·         Itinerary reviewed

·         Will take school buses

·         University sent a revised schedule

·         Earlier performance times

Oct 29th:

·         Was originally scheduled for Fall Concert

·         Over the Summer, the Jones HS athletic directors said they wanted to do the game on Friday Oct 30th even though there was no school that Friday

·         Just found out last Friday that they changed their minds and game is now on that Thursday instead

·         So the Fall Concert has been rescheduled for Tues. Nov. 3rd - will be a short concert

·         Away game at Jones will actually be played at the Citrus Bowl, 7pm start time

·         Good practice at Citrus Bowl for Regiment since MPA is the following week

Nov 6th away game at University

Nov 7th District Marching MPA at Citrus Bowl:

·         Regiment performs at 8:15, 3rd from last

·         Begins at 2:30, buses will leave here by 1pm

·         Taking school buses

·         Final run through in the morning

·         Emotional end of the season, it’s a big deal performing in front of district peers

All county auditions: We have the materials and will discuss with the students

Last game Friday Nov. 13th- Senior Night:

·         There will be passes for parents to escort the students

·         Head counts are needed so please let us know if you plan to escort your Senior

·         Regiment will perform half-time show at that game, last home show for the Seniors

Tarpon Springs itinerary reviewed:

·         Hardest State Regional since BOA was cancelled

·         Discussed purpose of participating in tough competition

·         Not Regiment’s philosophy to go to easy competitions and win many trophies

·         Seminole HS a great competitor, almost always place ahead of us

·         Judging is subjective

·         The score is less important than being remembered for having a great show

·         Parents must be professional at all times; we represent something bigger; support all the kids

·         Okay to be obnoxious and crazy with our own band

·         Want Regiment to watch and support Cypress Creek

·         We perform at 8:50, 2nd to last band

·         Late night, will take a while to load the equipment

·         $30 dollars per person for charter bus. He shopped around and got a lower price by $600

·         Still have a few more spots available on the buses; e-mail him if interested

Show:

·         Adding layers to the show: movement and narration

·         Narration provided by actor from Atlanta

·         Narration added to 6 spots in the show

·         Still need to improve musically

DC trip:

·         Payment schedule breakdown on agenda, spreading the cost over 5 months

·         We need a commitment before Thanksgiving

·         Still waiting on more info from Kaleidoscope, the company that helps plan the trip

·         He will put together a contract to give out early next week

·         National Park Service decided where we perform

·         Dates: March 26-30, 1st half of Spring Break

Julie Frye addressed the parents:

·         Julie needs a lot of help with concessions this Thursday

·         Parents of Seniors asked to provide 6-7 photos of their kids, ie. embarrassing pictures

·         Rick Brown announced fundraiser to start Monday; selling World’s Finest Chocolates

Julie thanked everyone for all the help at MAF:

·         Everything went smoothly

·         Thanks to Marilyn for great job with organizing

Vicky selling cushions and other Spirit Gear:

·         Still has pre-ordered shirts for pickup

·         Will bring small amount of gear for sale at Tarpon Springs

Meeting adjourned at approx 8:30 pm